The difference between AI being "kind of helpful" and "game-changing" is the quality of your prompts. Here are the exact prompts we use daily at PeakOps.

The Prompt Framework

Before diving into specific prompts, understand this formula:

Role + Context + Task + Format + Constraints

Generic: "Write me an email"
Optimized: "You're a senior sales rep. A prospect just downloaded our pricing guide. Write a follow-up email that acknowledges the download, offers a 15-minute call, and uses casual-professional tone. Keep it under 100 words."

Now let's get specific.

Email & Communication

1. The Meeting Follow-Up

I just finished a meeting about [topic] with [person/company]. 
Key points discussed:
- [point 1]
- [point 2]
- [point 3]

Write a follow-up email that:
- Thanks them for their time
- Summarizes key points
- Confirms next steps
- Professional but warm tone
- Under 150 words

2. The Difficult Conversation Email

I need to email a client about [difficult topic: late payment/missed deadline/scope change]. 
Context: [relationship context]
Goal: [what you want to achieve]

Write an email that addresses the issue directly but maintains the relationship. Be firm but not aggressive.

3. The Cold Outreach

I'm reaching out to [role] at [type of company]. 
My company does: [what you do]
Their likely pain point: [problem you solve]

Write a cold email that:
- Opens with something specific to their industry
- Connects pain point to our solution
- Has a soft CTA (no hard sell)
- Under 75 words
- No buzzwords or jargon

Data & Analysis

4. Data Pattern Recognition

Here's my data: [paste data]

Analyze this and tell me:
1. What patterns do you see?
2. Any anomalies or outliers?
3. What questions should I be asking about this data?
4. What additional data would make this analysis more useful?

5. Excel Formula Helper

I have a spreadsheet with columns: [list columns]
I need to: [describe what you want]

Write the Excel/Google Sheets formula and explain how it works step by step.

6. SQL Query Builder

My database has these tables:
- [table 1]: columns [list]
- [table 2]: columns [list]

I need to find: [describe the data you need]

Write the SQL query and explain the logic.

Writing & Content

7. Blog Post Outliner

I'm writing a blog post about [topic] for [audience].
Keyword I want to rank for: [keyword]
Angle/unique perspective: [your take]

Create an outline with:
- Compelling H1 title (include keyword)
- 5-7 H2 sections
- Key points under each section
- Suggested word count per section

8. LinkedIn Post Generator

Turn this content into a LinkedIn post:
[paste content]

Requirements:
- Hook in first line (must stop the scroll)
- Break into short paragraphs
- End with engagement question or CTA
- 150-200 words max
- No hashtag spam (3 max)

9. Case Study Writer

Client: [name]
Problem: [what was broken]
Solution: [what we did]
Results: [metrics/outcomes]

Write a case study with:
- Attention-grabbing headline
- Challenge section
- Solution section (be specific about what we built)
- Results section (lead with numbers)
- Client quote (make it sound natural)
- 400-500 words

Strategy & Planning

10. SWOT Analysis

My business: [describe business]
Industry: [industry]
Main competitors: [list 2-3]

Create a SWOT analysis with 4-5 bullet points in each quadrant. Be specific and actionable, not generic.

11. Project Breakdown

I need to [describe project/goal].
Timeline: [how long you have]
Resources: [what/who is available]

Break this into:
1. Major milestones
2. Tasks under each milestone
3. Time estimates
4. Dependencies
5. Risks and mitigation

12. Meeting Agenda Creator

Meeting purpose: [goal]
Attendees: [who and their roles]
Time available: [duration]
Decisions needed: [list]

Create an agenda with time allocations that ensures we make the needed decisions.

Problem Solving

13. Process Optimizer

Current process:
1. [step 1]
2. [step 2]
...

Problems: [what's not working]
Constraints: [what can't change]

Suggest improvements with:
- What to eliminate
- What to automate
- What to streamline
- Expected time savings

14. Decision Framework

I need to decide between: [options]

For each option, analyze:
- Pros
- Cons
- Resource requirements
- Risks
- Reversibility

Then give a recommendation with reasoning.

15. Debug My Thinking

I'm planning to [describe plan/decision].
My reasoning: [explain why]

Play devil's advocate. What am I missing? What could go wrong? What assumptions am I making that might be wrong?

Pro Tips for Better Results

  • Iterate: "Make it more concise" or "Add more detail to point 2"
  • Provide examples: "Here's an email I liked: [example]"
  • Specify what to avoid: "Don't use the word 'synergy' or any corporate jargon"
  • Ask for options: "Give me 3 different approaches"
  • Chain prompts: Use output from one prompt as input for the next

Save These Prompts

Create a prompt library in Notion, Obsidian, or even a Google Doc. The 10 minutes you spend saving and organizing prompts will save hours every week.

Want Custom AI Workflows?

These prompts are powerful alone—but they're even better when integrated into automated workflows. PeakOps builds AI-powered automation systems that run these prompts automatically based on triggers in your business tools.